Print Advertising Terms and Conditions
Please read the following carefully. Should you have any
questions please call the offices of the Camelid Quarterly at: 902-832-6131
Terms and Conditions as stated below represent the entire
agreement and contract between the Camelid Quarterly (herein referred to as CQ)
and the Client. No other terms or conditions of contract exist, either stated
or implied, outside of this document unless otherwise mutually agreed to in
writing between CQ and the Client at time of order.
CQ - The Camelid Quarterly and/or the Publisher of the
Magazine, its employees and/or its subcontractors.
CQ Media Kit - advertising rates and deadlines in effect at
time of order.
Client, Advertiser, Agent - may, in some cases, be one and
CommunicationsAny instructions or requests communicated verbally will be
accepted but not guaranteed unless stated in writing in a timely fashion and
confirmed by both parties.
Availability Of Space
All advertising space is sold on a first-come, first-served
basis. Space reservations must be confirmed by post, fax or e-mail on or before
the space booking deadline date as specified in the CQ Media Kit or advertising
may not be published for that issue.
All advertising space costs listed in the CQ Media Kit are
considered net - exclusive of agency discounts or commissions. Display Ad rates
as indicated in the current CQ Media Kit do not include ad production charges.
Production charges may be applicable to supplied artwork if the file(s)
supplied are not the exact format and/or dimension required and as stipulated
in the Technical Specification section of the CQ Media Kit.
Unless stipulated by the Publisher, payment for any ad space
booking is due on - or in advance of - the publication date as stipulated in
the CQ Media Kit. The total amount of any multiple-issue contract booking in
which a frequency discount has been allotted is required on or before the
distribution date of the ad booking contract’s first ad insertion. Failure by
the client to submit payment as specified shall entitle CQ to terminate CQ’s
contractual obligations to the client forthwith and to demand full payment for
space booked. The Publisher reserves the right to impose a surcharge of two
percent (2%) per month on all overdue amounts, retroactive to the date of
No cancellations of booking contracts reserving space will
be accepted after the respective space booking closing (deadline) date. The
advertiser has the right to cancel any advertising space booked providing such
cancellation is made in writing via letter, fax or verified e-mail prior to the
booking deadline of the impending issue. Any advertiser cancelling after the
space reservation deadline must forfeit the invoiced cost of the space. If the
Client cancels any one or more ad spaces stated in the multiple-insertion
contract, he/she relinquishes any right to any discount(s) to which he/she may
have been previously entitled, and all advertisements published under the contract
up to that point will attract the appropriate and full (non-discounted) current
rate. In such case, CQ will issue a new invoice reflecting adjustment charges
applicable to advertisements that were previously published at a discounted
rate, with these added charges plus any outstanding amounts due and payable
upon reciept. Should cancellation, omission or suspension of any one or more advertisements
be due to the act or default of the advertiser or his servants or agents,
including the unsuitability of the advertisement as deemed by the Publisher and
communicated to the client, then the advertiser shall pay for the space
reserved for the Advertisement in full, notwithstanding that the advertisement
has not appeared.
Proof of Publication
CQ will provide one copy of the issue in which the Client’s
ad appears to the address listed on the contract or booking invoice, unless an alternative
address is specified by the Client.
Publication dates are absolute. When reserving space, the Advertiser must take into account reasonable delivery
times to ensure that time-sensitive ads will be published in accordance with
their expectations. CQ accepts no responsibility for delays in the postal
system, or consequences thereof.
Submission of Copy
The Publisher may, in his sole discretion and for any
reason, accept or refuse to accept any advertisement. The Publisher may refuse
to accept an advertisement that is libelous, defamatory, pornographic, socially
unacceptable, insensitive, in poor taste, contrary to established copy
standards or otherwise contrary to CQ policy. If replacement advertisement is
not received by the specified ad copy deadline date, a previous ad may be used.
If no previous advertisement exists in CQ, the client will forfeit the cost of
contracted space not used, and the unused space will be allocated at the
discretion of the publisher.
All advertising is accepted from the advertiser with the
implied authorization to publish the
entire contents and subject matter thereof. The advertiser warrants that any advertisement
submitted for publication shall comply with all applicable legislation,
regulations, and codes of practice and
is not an infringement of any other party’s rights. By the issuance of an Order
to CQ, the advertiser fully assumes all costs and damages (including legal
costs and awards ordered against CQ) in respect of any claim made against CQ
arising from the advertisement or its publication thereof.!
If CQ considers it necessary to modify space or alter the
date or position of insertion or to make any other alteration to an advertisement,
CQ shall notify the advertiser as soon as possible. The advertiser will have
the right to submit a new advertisement if the alterations suggested are
unacceptable, unless such changes are due to circumstances beyond the
Publisher’s control and cannot be communicated to the advertiser for any reason
prior to commencement of the manufacturing cycle of the relevant issue of the
The Publisher may charge the advertiser for any required
production work which converts advertiser-supplied artwork into a form suitable
for publication. The Publisher will notify the advertiser of such charges
whenever possible after receipt of advertising copy. These charges will be
agreed to prior to publication, unless such required alterations/modifications
do not become apparent to CQ until after the manufacturing cycle begins, in
which case reasonable standard charges for such work shall be made.
Limits of Liability
CQ’s liability concerning print and production quality
extends only to those ads and materials produced originally, and in their
entirety, by CQ production staff. CQ assumes no liability for the print or
production quality of artwork supplied by the advertiser or their agents.
The Publisher will exercise reasonable care and skill in the
handling and publishing of the Advertisement but where the Advertisement is not
published in the manner specified in the Contract, whether through any failure
or negligent act or omission on the part of the Publisher or any third party,
the Publisher’s maximum liability to the Advertiser shall be limited to the
invoiced amount of the space relevant and only to the Advertisement concerned.
The Publisher shall not be liable
for any direct, indirect, special or consequential loss or damage arising from
failure to publish any Advertisement as agreed with the publication, including
any non-publication or inaccurate reproduction of the Advertisement, whether
caused by the Publisher’s error, negligence or any other reason whatsoever. The
Publisher shall not be liable in respect of any error or omission, in a
published Advertisement, which the client has not given notice to the Publisher
in writing at least twenty-eight days prior to the actual publication date of
Ad production rates as provided in the CQ Media Kit are
inclusive of the following advertising production services: image scanning (5
images max.), image color correction, type setting, document layout, and 2 ad
proofs. Artwork extending beyond the services included as part of standard ad
production as stated, will be billed at current production fee rate (1/4 hour
Ad production payment is
due immediately upon receipt of invoice. The Publisher reserves the right to
impose a surcharge of two percent (2%) per month on all overdue amounts
retroactive to the date of invoice.
If the Client chooses to employ CQ production services, ad
copy requiring production work must be submitted at least 7 days prior to the
ad material deadline as specified in the CQ Media Kit. Late submission may
incur additional surcharges.
CQ’s production design clients are supplied with two
successive ad proofs (if required). Proofs are delivered electronically in
either JPG or PDF format. Additional ad proofs, if requested by client, are
billed to the client at $45 per proof. When CQ supplies ad proofs to the Advertiser,
the Advertiser must respond indicating all desired changes, alterations or
amendments to the Publisher no later than the date specified in the particular
proof email. Failing this, the Publisher cannot guarantee delivery of
additional proofs or that the desired corrections will be made. If CQ does not
receive instructions by the date specified, CQ reserves the right to run the ad
as is, or in accordance with the last proof provided to the advertiser, or to
repeat an Advertiser’s existing copy in their possession, where appropriate.
Where CQ is not in possession of suitable copy, CQ may omit any copy or omit the
Advertisement and charge the Advertiser for the space reserved.
While CQ makes every effort
to ensure the final product is free of any grammatical, spelling or design
errors before providing the final product to the client for proofing, the onus
is on the client to ensure there are no spelling or grammatical errors, or
design abnormalities contained in the final product. CQ is not responsible or
liable in any way for any errors contained in the final product once the client
has signed off on the last proof.
During the term of the Contract, CQ will hold the advertiser’s
property, originals, artwork, type, mechanicals, positives etc. at the owner’s
risk. The advertiser absolves and indemnifies CQ and its subcontractors from
any blame, liability, loss or damages to
such property for any reason while under their care. The onus lies solely with
the advertiser to provide a means of return for advertising materials they wish
to have returned. If the client has not provided a means of return for said
materials, materials will be held for 30 days after publication, after which
the return of the materials cannot be guaranteed.
In the event of cancellation of any ad design project,
ownership of all copyrights for original artwork and ancillary materials
produced by CQ shall be retained by CQ, and a fee for work completed, based on
the contract price and expenses already incurred, shall become immediately due
and payable by the client.
Until full payment has been made by the client to CQ for any
outstanding and relative invoiced amounts, CQ
retains ownership of all original artwork or parts contained therein, whether
preliminary or final. Upon full payment, the client shall obtain ownership of
the final composite artwork to use and distribute as they see fit. However, if
said ad was produced by CQ and/or ad space sold at a negotiated price less than
the normal rates and discounts, copyright shall remain with CQ. In any case, CQ
retains the right to use the completed project and any preliminary designs for
the purpose of design competitions, educational purposes, marketing materials,
All correspondence and documents provided by the client will
be treated as confidential between the client and CQ or their assistants,
unless consent to the contrary or otherwise has been granted by both parties
involved or they are needed in the resolution of any legal matter arising from
or pertaining to anything relative to these Terms and Conditions.
Additional copies of any given issue of CQ may be purchased
by the advertiser, dependent on availability, at cost plus shipping and